How to Write a Cover Letter for 2024
Learn how to craft a cover letter that introduces you and your skill set in a way that gets the attention of employers with whom you want to work.
Learn how to craft a cover letter that introduces you and your skill set in a way that gets the attention of employers with whom you want to work.
If you really want to make a good and lasting impression on a hiring manager, a cover letter may be the determining factor. Whether you are writing your very first cover letter or just want to refine your cover letter, this page will provide you with:
A cover letter is submitted alongside your resume when you apply for a job. It is written in a much more conversational tone than your resume and gives you a chance to present a full introduction of yourself to the company you’re interested in working with. A successful cover letter gives potential employers a glimpse into who you are as a person, what you can do and why you would be a good fit for the job.
A hiring manager or recruiter needs to know more about you than what is listed on your resume. A resume cover letter can explain how your personality, work ethic and experience will fit in with the company’s environment.
While your resume provides a listed overview of your career, including your education, work history and skills, it’s not meant to give detailed information about your achievements and personality. A well-written cover letter provides a more thoughtful, detailed introduction to what motivates you, your best qualities and how your qualifications, skills and passion match the industry and job you want.
Here are some advantages of submitting a cover letter when answering a job ad:
Keep in mind that even if the job listing doesn’t require a cover letter, you should still take the time to write one, and submit it along with your resume and job application. A hiring manager or recruiter will appreciate that you put in the extra effort to prepare a thoughtful cover letter.
Build my cover letterThe structure of a good cover letter is simple and allows you to get across all the important information you need to make your case as the right choice for a job. Here are the four things you need to include in your cover letter.
First, you need to include your contact information, which is typically placed as a header that sits at the top of the cover letter:
Below your contact information, you should include the hiring manager’s details, such as:
The greeting for your cover letter is more important than you might realize. This is partly because the greeting can tell a hiring manager how much work you’ve put into the cover letter and whether you may have just copied and pasted it to every job application you’ve submitted. Try to avoid an extremely generic salutation, such as:
These phrases make it seem as though you’ve sent the same letter to many managers or that you didn’t do any research on your potential employer before you applied to the job posting.
Instead, you should address the letter to a specific person (e.g., the hiring manager or someone from human resources). The job description should give you the hiring manager’s name but you may have to do some research on your own to find the hiring manager’s name. A customized cover letter always has a better chance of getting read over a generic one.
Your first paragraph is your chance to make a good first impression and grab the hiring manager’s attention. Here’s how to do it:
In short, your introductory paragraph informs the reader of your interest in the position.
After this, you’ll move on to the body, which may be one or two paragraphs long. Here you’ll dig deeper into the details a hiring manager wants to see. Tie your relevant skills into how you can benefit the company by describing specific work or a relevant accomplishment from your previous role and how you can contribute to the company’s success. Make sure you make this section concise and easy to read. Bullet points may be a good option to point out specific pieces of information.
Avoid repeating what’s in your resume. Instead, discuss one or two projects the hiring managers might find relevant. These should be projects that showed measurable results — i.e., you helped cut costs or initiated a new computer system.
Your final paragraph should wrap up the letter with a formal closing. Reemphasize your interest in the position and thank the recruiter or hiring manager for considering you. Finish the closing paragraph by stating that you look forward to discussing important details with the hiring manager and inviting them to contact you for an interview.
Many experts believe that the first sentence of your cover letter is the most important. See it as your elevator pitch. Hiring managers and recruiters see dozens — if not hundreds — of applications a day, so you want to get straight to the point and start your cover letter in a way that captures their attention. For example:
You only have a few sentences to pack in the most important information about yourself before you launch into your other cover letter sections. Don’t include anything that is not absolutely essential. There’s really no need to tell the reader where you saw their job ad or mention what you’re hoping for in a job. Do include a few highlights about your experience, what you have to offer and past major accomplishments. For example:
“Your story on the energy issue our community faces inspired me to begin a career as an investigative journalist six years ago. Over the years, I have dedicated myself to writing stories where truth is at the center, using my skills in journalism and research, and my passion for creating short documentaries and award-winning articles.”
While it’s true that you want to offer important facts in your letter, a cover letter opening statement shouldn’t be read like a boring laundry list. Work to sell yourself. Use an active voice, rather than a passive one. Be direct. Don’t be too humble. This is the time to brag a bit, as the example above shows, though you don’t want to sound cocky.
In order to write the best cover letter opening statement, you have to think like a hiring manager. Address the points you would want to see if you were hiring. Always think more about what you can offer the company than what you seek in a job.
Build my cover letterHow to write a cover letter involves more than just including your career history. Here are some tips for writing an impressive, interesting and well-thought-out letter to stand out from the competition.
In addition to reading the job posting carefully to ensure you match the requirements, select some necessary skills for the role and tailor your cover letter to match those skills. Also, learn more about the company culture and its mission statement by reading through the company website.
Remember, a cover letter should constantly “evolve” with each specific job you apply to. After you send your resume and cover letter to an employer, keep editing and rewriting your letter for future employers. That way, your application will be strong for each submission.
You recently read about an award the company received for humanitarian efforts. Mention that accomplishment in your cover letter and how that ties in with your own ideals.
You misspell the company name or feature the wrong job title in your cover letter.
Tell your career story to the hiring manager or recruiter reading your cover letter. Explain why the role you are applying for is a great opportunity for you and a win for the company that hires you, and be positive in your approach.
You tell an emotional story about spending a week in the hospital as a child, leading to your passion for the health care industry.
You negatively talk about how you received bad service from a server at a local restaurant, leading you to believe you can do a better job.
Don’t just talk about your past and current experience, specifically mention what you can offer the prospective employer and how you can add value to the company. Focus on what you have to offer that others don’t.
Typically, a cover letter is three-quarters of a page and only a few paragraphs long. It should be easy to read, with some bullet points to allow a busy job recruiter or hiring manager to scan through it quickly.
You summarize your career history and accomplishments within ¾ of a cover letter page, just enough for the hiring manager to see that you are highly qualified for the position.
You write a page and a half of career information, and additional filler irrelevant to the job. The hiring manager reads one cover letter paragraph and tosses your cover letter to the side.
An error on a cover letter will not show you in the best light. You must reread your cover letter numerous times to ensure you have not made silly typos or grammatical mistakes. If you’re uncertain about your letter, see if you can get a trusted contact to read it.
Sometimes when you’re alone with a piece of writing, you can get so absorbed that you lose perspective. Break out of the bubble, reach out to someone else and benefit from a fresh pair of eyes.
An example cover letter can be a great way to jump-start writing your own cover letter. ResumeHelp experts have gathered a sample cover letter for almost every industry and job title to show you how to create a cover letter. Check out these great examples and other cover letter examples for various professions.
Now that you are ready to write your cover letter, be sure to put in the same effort to create the most effective resume to submit with your cover letter and job application. Just as our Cover Letter Builder easily guides you through the cover letter process, so does our highly popular Resume Builder.
The resume builder is your ticket to a fast, professional and effective resume. Instead of creating a resume from scratch, our builder gives you an immediate jump start. You follow the builder process, taking one step at a time, with expert guidance to build a job-winning resume. Here’s why you should consider using our Resume Builder:
If you really want to make sure the hiring manager is paying attention to your cover letter, there are a few things you can do to make it really stand out.
Have questions? We’re here to help.
A cover letter is an important part of a job application. Employers who request a cover letter want to see an introduction to your background and strengths as a candidate and give insight into your motivations, interests and personality. A good cover letter gives a hiring manager an idea of the person behind your resume and explains why you’re the right fit for a role.
Summarize the detailed career highlights featured in your resume. Tell your career story, including your most impressive achievements, soft skills, hard skills and transferable skills. Explain exactly how those accomplishments and skills will be easily applied to the position that you are applying for. Describe your passion and excitement for the opportunity to join that specific company and industry.
Your cover letter must match the qualifications and responsibilities in the job description so the employer sees that you are a good fit for the role. This rule applies whether you’re writing a career change cover letter or an entry-level letter.
Only include information relevant to the job you are applying for. A simple cover letter can still make a good and lasting impression on the prospective employer if you show that your qualifications match those of the job position. Show how your skills, enthusiasm and knowledge of the company make you a worthy job candidate to interview.
Keeping it simple will give the hiring manager enough information to be interested in hearing more about you during the interview.
A great cover letter format typically includes the following cover letter sections:
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