Creating the Best Office Manager Resume Job Description

A job description is a vital part of a good resume. If you’re not sure what to add to your office manager job description, here are a few ideas to get you started

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Office Manager Job Description For Resume

When writing an office manager resume, you must have an extensive amount of previous work experience to pull from. Managers are often required to have previous experience in their field, and that means an office manager will probably have office administration or office assistant experience they need to list. That means writing a short job description for each position you’ve been in. Here’s how you can fill out your office manager resume template with a great job description.

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Office Manager Job Description

What is an office manager job description? Most frequently, this is something you’ll find on a business office manager resume sample. When you’re applying for an office manager position, you’ll want to list previous experience in this field. Job descriptions will go underneath any previous positions you’ve had, showcasing your office manager skills and job duties that you performed.

In contrast to other components of a business administration resume, like the resume objective, resume summary and the skills section, your job description will typically only be up to 5 bullet points, and as few as only one or two bullet points for older jobs. The intention is to showcase how well you provided administrative support for a previous office and that you’ll be able to do it for future offices as well.

Office Manager Job Duties

Office manager job responsibilities are, to an extent, one of the best ways to set yourself apart from other job seekers. Plus, an applicant tracking system (ATS) will use your job descriptions to see whether you have the right relevant experience for a specific job. Here are a few job duties that you may include in your description:

Working with human resources
Inventory management
Planning and organizing the office
Ordering office supplies
Managing accounts receivable and accounts payable
Working with other administrative staff
Managing daily operations and office functions
Bookkeeping and managing expenditures
Working the front office
Onboarding new employees
Working with other office staff members
Handling software like PowerPoint and QuickBooks

In your work history section, you should use some of these bullet points to showcase what you’ve done throughout your professional experience. You can also use them to showcase the tangible impact you had on any offices you worked for. A bullet point like, “Took over new employee onboarding, resulting in a 24% improvement in employee turnover,” can show that not only do you do your job well, but that job positively impacted the company you worked for.

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What Sets You Apart From Other Office Managers?

One of the most critical elements of any professional resume is using your job application to show why a hiring manager should choose you, not someone else with similar skills to you. There are a few resume components that can set you apart from your peers.

First of all, you want to show that you provide input into whatever company you’re working for. That means showcasing how you’ve impacted the jobs you’ve worked for in the past. As an office manager, you shouldn’t just be following other people’s advice. You should be implementing your suggestions and viewpoints. Talk about times when you created your path.

It’s also good to have hands-on experience with both office equipment and office software. You may need to manage Microsoft Excel, MS Office, PowerPoint, QuickBooks, and more. Additionally, it’s often a good idea to show that you’ve worked with common office equipment like fax machines.

Lastly, you need excellent written and verbal communication skills. That means your resume needs to stand out with a solid design, the right choice of fonts, and no issues with typos. Use the ResumeHelp resume builder to create an attractive resume that will showcase your important communication skills.

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FAQ: Office Manager Job Description For Resume

Q: What makes a good office manager?

A good office manager can keep an office running smoothly. In many ways, an office manager resume needs to connect elements that tie into administration and general business management. You need to coordinate and organize general office operations, as you’re still considered a manager even though you’re typically not managing specific projects.

Q: What are the top skills of an office manager?

The perfect resume needs to include many skills to show off your ability to do your management job. Here are a few of those top skills:

Communication
Problem-solving
Interpersonal skills
Time management
Attention to detail
Organizational skills

You’ll notice that all of these skills are soft skills. Although hard skills, such as inventory management and organizing office supplies, are certainly important to being an office manager, the top skills are typically going to be soft skills. You’re working with people frequently so you need to showcase these skills as much as possible.

Q: What qualifications do you need to be an office manager?

Office managers typically need at least a high school diploma, although many also have education or training in business management. On top of that, recruiters are usually looking for several years of experience in related jobs, including jobs as general office workers. Lastly, you may want to get certifications in some of your skills. This can show a hiring manager that you’re serious about managerial work and you want to excel in your field.

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