Short Cover Letter PDF Sample, Template & How to Write

Creating short cover letters with samples

Cover letter writing can be tough. After all, no one likes putting a ton of effort into crafting a great letter, only for it to be tossed out or overlooked. Job seekers might wonder why a cover letter is even necessary in the first place.

The cover letter is many hiring managers’ first impression of a potential candidate. It acts as a brief glimpse into who you are and your relevant skills for the position. Many job seekers tend to think that the more detailed a cover letter is, the better it will be. However, long cover letters are not feasible for every job application you come across.

Of course, writing a short cover letter also seems counterintuitive. You want to express your interest in the position to the recruiter, talk about what you can bring to the table, and make an impression all in one place. How else are you supposed to accomplish that without writing a longer cover letter?

Here’s how you can write a short, succinct cover letter that still gets all your major points across.

Why might I want to use a short cover letter?

Hiring managers look through a large number of job applications a day. A short cover letter might be the breather that an exhausted recruiter needs, thus making you stand out among candidates writing lengthier cover letters.

Here are a few reasons why you might want to craft a shorter cover letter for a job application:

• It’s easier for a hiring manager to read
• It forces you to focus on truly essential information, and present it in a crisp manner
• It covers all the necessary ground you need in a limited time span

If your job search is time-consuming, a shorter cover letter can be an efficient workaround that you need to remain concise and professional, and assemble many letters within a limited time.

What to know about cover letter length

Keep in mind that a good cover letter doesn’t necessarily need to be long-winded to get your point across. A short cover letter that includes the most important aspects of the job description can be just as effective.

Here are the basic rules for writing a short cover letter:

• The perfect cover letter should never be longer than one page. Ideally, you will want to stick to around 3/4 of a page or even less.
• Pick your very best achievements and notable skills to discuss at length. Don’t talk about any personal or work-related anecdotes just yet. Since you already have limited space, it is best to save any notable stories for the first interview instead.
• Cover letters are meant to complement your resume. You don’t want to restate everything you put on your resume on your cover letter. Instead, elaborate on specific skill sets that match the job posting at hand.

Formatting elements to consider with a short cover letter

There are 5 key elements to formatting a professional cover letter:

• A thorough header
• An eye-catching opening paragraph
• A list of your most impressive achievements
• Concise explanation of why you are the perfect fit for the role
• Call-to-action

Header

The header acts as an introduction to who you are and provides the hiring manager with ways to reach out to you if they are interested. It should include all your contact information such as:

• Full name
• Phone number
• Email address
• If applicable, you can also add links to a work portfolio or your LinkedIn page

Research the company you are applying for, and include this information up top:

• Hiring manager’s name
• Company name
• HR department’s phone number
• Hiring manager’s work email

A few other candidates will not take the time to look into this information and instead address the hiring manager with “To Whom It May Concern” or “Dear Sir”. This salutation is completely impersonal and leads many hiring managers will immediately toss the letter out. Always take the opportunity to research into every company you apply for, even for shorter cover letters.

Eye-Catching Opening Paragraph

The opening paragraph should grab the reader’s attention. In a short cover letter, it is best to discuss why you are the perfect fit for this position right away. Your potential employer will appreciate the direct nature of your letter and get a better feel for your specific skills from the start.

This opening paragraph should also include a brief overview of your work history and why you are the ideal candidate. Keep in mind that you need to elaborate on your skills later on in the letter, so don’t go into too much detail up top. The goal here is to grab the reader’s attention.

Impressive Achievements (Related to the Job Description)

It can be easy to go on and on about your accomplishments in order to look good to an employer. For a short cover letter, however, explaining what specifically you accomplished in your previous positions can be enough. Keeping these explanations concise can be a true testament to your communication skills, which will be valuable in any industry.

Including any certifications you have and talking about your years of experience at a previous (or current) position is a good start, too. Candidates who are certified to perform a specific job will be more impressive to a prospective employer than someone who doesn’t have those qualifications. Additionally, mentioning how many years of experience you’ve had in a major company or two can attest to your dedication. Recruiters will be more confident in hiring candidates who demonstrate that they can stick it out at a position for a long time.

Why You’re Perfect for the Role

This is yet another section that many other candidates tend to get carried away with. Explaining why you are the perfect fit for a role can be kept succinct. The trick is knowing how.

In order to get more information across in a shorter format, opt for bullet points. This doesn’t mean that you should reiterate your resume to the recruiter. Rather, list concise reasons why your current work experience fills the job opening you are applying for.

You might also want to look more into the company’s values, mission statement, and overall culture in forming this section. Writing a sentence or two about why you believe you would mesh well with this company based on these factors can easily set you apart from the competition.

Call to Action

The closing paragraph of your cover letter should reemphasize your top qualifications and your enthusiasm for the position. This then acts as an apt summary of the cover letter overall and allows your particular skills to be further embedded into the recruiter’s mind.

Finally, end the cover letter with a call-to-action. Typically, requesting the hiring manager to contact you for an interview is enough. You will also want to thank the hiring manager for their time and sign off in a professional manner (e.g., “Sincerely Yours”)…

Cover Letter Format

When it comes to the formatting itself, be mindful of the fonts and other designs you use. Use professional fonts and minimal formatting that does not detract from the content of the letter. Avoid brightly-colored designs at all costs. While you do want your cover letter to stand out, you don’t want it to look childish, either.

You will want to format the cover letter as though it is an email rather than a PDF file. This means that the file type itself does not matter as much as the contents. Many job postings will ask for you to copy and paste your cover letter into a submission form or email, anyway.