Top Administrative Assistant Job Description Resume Examples

Applying for an administrative assistant role in 2022 is a cinch with these stand-out resume examples and tips from ResumeHelp.

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Dynamic Administrative Assistant Resume Examples

A good administrative assistant excels at smoothly maintaining an office. Job seekers who enjoy organizational or clerical duties might want to apply for an administrative assistant role. Stand-out resumes are difficult to write for any position. Fortunately, ResumeHelp can assist you in crafting the best professional resume for your next job search with these resume building tips!

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What Is an Administrative Assistant Resume?

The administrative assistant role, sometimes called the office assistant, receptionist, or secretary, requires a lot of multitasking. You may need to juggle several senior employees’ schedules, travel arrangements, and mail, among other organizational tasks, every day. When writing a resume for this role, focus on organizational and clerical skills, as well as important intangible and interpersonal skills that show how you work well with others.

Formatting an Administrative Assistant Resume

When you write the perfect resume for the position, you need to include at least five key elements:

  • Contact information
  • A resume summary or objective
  • Work experience
  • Skills
  • Education

Contact information

The resume header needs to contain all your contact information, including:

  • Your full name
  • Phone number
  • Email address
  • LinkedIn profile or similar professional portfolio link, if applicable

Resume summary or objective

The resume summary, also called the resume objective, introduces hiring managers to who you are as an employee. It gives them a brief peek into your working style and any relevant skills you have for the position at hand. Write 2-3 short snappy sentences featuring your most notable abilities and achievements to catch the eye of the recruiter.

Work history

Administrative assistants don’t necessarily need years of experience. However, you do need to prove that you are familiar with office management procedures and have the experience to prove it. List any previous administration jobs, or even internships and volunteer work, under this section if they’re relevant to the job you’re applying to.

Skills

Office administration might sound simple, but it requires plenty of skills, including communication, multitasking, and quick problem-solving. Some other major skills to consider include:

  • Proofreading
  • Office supplies and equipment inventory and management
  • Handling multi-line phones
  • Organizational skills
  • Knowledge of specific software (e.g., Microsoft Office)
  • Sorting mail, memos, and other copy to deliver to senior staff


Education

Feature your top degree (college or high school), relevant coursework, and any special certifications you earned (e.g., certification for a specific software, or administrative assistant certification) in this section.


Administrative Assistant Resume Sample

Here is a sample of an administrative assistant resume:

John Doe
123 Main Street
Los Angeles, CA 12345
(123) 456-7890
johndoe@example.com

Resume Summary

Detail-oriented and attentive administrative assistant well-versed in task organization and prioritization, working independently with little to no supervision. Works well under pressure and with diverse personalities using tact and diplomacy. Proficient in Microsoft Office and Google Workspace.

Work Experience

Administrative Assistant Intern, Example Company, October 2021 – March 2022, Los Angeles, CA

  • Proofread business documents to check spelling, grammar, and compliance with office policies
  • Utilized Microsoft Office to compose, prepare, and edit correspondence and department documents
  • Operated, troubleshot and maintain office equipment
  • Inventoried office supplies and ordered supplies from vendors
  • Maintained database of current customers, updated data, and purged system of inactive account information
  • Oversaw appointment scheduling and calendar maintenance for a 10-member team
  • Maintained an efficient office environment by skillfully routing incoming and outgoing mail

Skills

  • Microsoft Office and Outlook
  • Data entry
  • Proofreading
  • Inventory management
  • Scheduling appointments, travel arrangements and events
  • Multitasking

Education

Bachelor of Science, Business, May 2021
Example University – Los Angeles, CA

  • Graduated with distinction

This is a very simple example of an administrative assistant resume, but it’s a great foundation for your own resume!


FAQ: Administrative Assistant Resumes

Q: What skills should a person have to be a good administrative assistant?

An administrative assistant should be able to adapt to a constantly shifting workload. This requires plenty of hard and soft skills that should add to your resume.

Closely review the job description for specific phrases relating to skills and requirements – these are keywords that you should look to add to your resume (e.g., “maintain accurate personnel files”). Many applications are first run through an applicant tracking system (ATS) that picks out these keywords before they ever get in front of a hiring manager. You can increase your chances of being noticed by the right people if you take the time to update your summary, work history and skills sections accordingly.

Q: Do I need to write a cover lDo I need to write a cover letter?etter?

Cover letters are essential for job applications these days. Your cover letter can go more in-depth into the experience and skills you list on your resume and explain why you are a good fit for the role. Though some companies will note that a cover letter is optional, it’s still a good idea to include one anyway. This will make you stand out from other candidates who didn’t bother to write one.

Q: What resume format is best for an administrative assistant application?

If you are still unsure of how to format your resume, check out our resume formats page for more guidance. Then feel free to use the ResumeHelp resume builder. It is loaded with plenty of resume templates and examples for you to craft the perfect resume.

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