A cover letter is an important part of getting most jobs. When you write a cover letter, you’re directly addressing the recruiter and telling them why you fit all the requirements that the job posting listed. This means discussing your experience and how you fit the office environment and convincing the hiring manager that you’re the right fit for the job. If you’re looking to write a cover letter for your next job application, here’s what you need to know about writing an administrative assistant cover letter.
An administrative assistant cover letter sample can help you create the right cover letter. Here’s a short cover letter that you might submit for an administrative assistant position:
Dear Mr. Smith,
I never imagined I would work as an administrative assistant until I was asked to take phone calls in place of the administrative assistant at my old job. By the end of the day, I had formulated a system for taking and forwarding phone calls, and I realized that I had natural talent for this field. Now, with multiple years of experience, I am pleased to apply for the position of administrative assistant at [Company Name].
I love learning a new company’s office environment, and I’m especially good at helping administrative workers with prioritizing important tasks. In my past job, I had a system where any time work needed to be delegated, I would assign work to co-workers based on their time management skills, work experience and current workload. My position often transitioned between office manager and executive assistant.
In this new job, I want to help the entire office team with my administrative support skills. I can increase efficiency at Company Name by helping with the routine elements of the job. I look forward to talking to you about how my skills will perfectly match up with the needs of this job role.
Although this is a short cover letter, and you would likely need to expand it a bit, it’s a great starting point for anyone looking into how to write an admin assistant cover letter.
The first thing to do in any cover letter format is include a header. That means adding your full name, contact information and email at the top. You should also include a salutation that includes the name of the hiring manager (e.g., “Dear Ms. Smith”). Then, you can move on to these other cover letter tips.
First paragraph: Introduce yourself with a hook and list your best achievements
You should open your cover letter with something that captures the hiring manager’s attention. Anyone can write, “I’m happy to apply for the administrative assistant position.” But note how this applicant instead goes directly into a personal story, showcasing why she really has a passion for the administrative assistant position and how she has natural talents for it. This shows that not only does she meet the job requirements, but she’s also likely to stay with the company, which is something that is important to a hiring manager.
Second paragraph: Provide more information about how you’re the best fit for the job
Now that you have the manager hooked, you can proceed with information about your extensive experience or your administrative skills. Use some resume examples to fill out this section but avoid going over every piece of your career from your resume. Most cover letter templates provide some space to list key achievements in the second paragraph, often as bullet points. Stick to achievements that showcase why you meet the job description.
Third paragraph: Call to action
The last paragraph is your call to action. Note how the applicant states the job interview as though it’s a foregone conclusion. “I look forward to talking to you,” implies that she believes wholeheartedly that she will receive a call for the interview. This helps push a hiring manager to call you and talk to you more about what you can do, hopefully resulting in you landing your dream job.
If you’re hoping to submit an administrative assistant resume, it’s a good idea to write a cover letter and submit it as well. This is even true if the job description doesn’t state that you need one. A cover letter puts you ahead of all the other job seekers, and makes human resources see that you’re really serious about getting the job.
The proper length of a cover letter should be long enough to cover everything, but short enough to be easily read. Your cover letter should be between half a page and 3/4 of a page. A hiring manager usually won’t read more than a full page, and a cover letter shorter than half a page can look empty. A cover letter builder can help you find templates that make the cover letter just the right length.
If you’re looking for an entry-level job, you can use this cover letter example to showcase your academic achievements, internship experience and more. Lean heavily on soft skills for a cover letter with less experience, as they’re more likely to get you the job.