Virtual Assistant Resume Examples to Help You Build Yours

Virtual assistants do all the same tasks as other administrative assistants, just virtually. How do you highlight your skills when applying as a virtual assistant?

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Virtual Assistant Resume Examples

A virtual assistant is an individual who does personal assistant and administrative assistant duties but handles them from a distance. Typically, this is a work-from-home job, with the individual in question either calling in or just logging in remotely. If you’re interested in becoming a virtual assistant, you need the perfect resume to show off your skills. Here’s how to use a virtual assistant resume example to create your resume.

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What to Highlight in a Virtual Assistant Resume

A virtual assistant typically needs to be dedicated to the details and good at multitasking, as they’re often juggling multiple schedules and specific needs. At the same time, the virtual side of the virtual assistant position can’t go unnoticed. The perfect resume for a virtual assistant position combines both the virtual aspects and the assistant aspects of the position into a cohesive set of skills for a single individual.

The Structure of a Virtual Assistant Resume

Your resume structure will always depend partially on the resume format you use. Most people opt for the chronological format, but if it emphasizes work history too much for your liking, you may want to gravitate toward the functional resume or the combination resume instead. Regardless, here are the sections that you should use in your virtual assistant resume sample.

Contact information

The resume header is part of the resume design. It includes your full name and contact information, with your phone number, and professional social media links, usually including your LinkedIn profile.

Resume summary or objective

The next section of a virtual assistant resume is your resume summary or resume objective. This is a short paragraph at the top of the resume, typically 2-3 sentences long. The resume summary highlights your most important accomplishments. In a resume objective, you state your overall career goals, which are usually best for those with little to no work experience. Regardless of whether you use the summary or the objective, this section shows the recruiter at a glance who you are and why you’re the best person for the virtual assistant job.

Skills

There are many assistant skills that you might need as a virtual assistant, and it’s important to cross-check the skills with what the job description values. Here are a few related skills to consider:

Data entry skills
Microsoft Office, including Microsoft Word and Excel
Project management
Taking phone calls
Graphic design skills
Creating itineraries
Organizational skills
Creating PowerPoint presentations
Making spreadsheets
Time management skills
Bookkeeping
Human resources skills
Office management
Problem-solving skills
Making travel arrangements
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Note that this list includes both hard skills (technical skills and knowledge) and soft skills (intangible traits that show how you approach work and interact with others).

Work history

List up to the last 10 years of experience in the experience section. This can include jobs, internships, or volunteer experience where you provided administrative assistance. You can also list relevant experience, even if the job is in another field, as long as it displays skills. Be sure to include the company name and dates of employment as well.

Education

Typically, you’ll put your education section last. Most virtual assistant positions only require a high school diploma but list your top academic credential (e.g., college degree), as well as any related certifications (e.g., certification in project management).

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Do’s and Don’ts for a Virtual Assistant Resume

These additional tips will be helpful when you write your virtual assistant resume:

Do:

List similar skills as you would for an in-person office assistant. Both virtual and in-person office assistant jobs perform similar duties.
List your work history in reverse-chronological order, with the most recent jobs first.
Look over some virtual assistant resume samples before you write your own. This is a great way to get ideas to write the best resume.

Don’t:

Negatively talk about previous jobs. This can make the hiring manager wonder if you would talk about them that way as well.
List more than 10 years of experience. You can list anything past 10 years on your LinkedIn profile.
Be vague about your work history. Discuss specific administrative tasks and accomplishments that you were responsible for and how they benefited the company.

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FAQ: Virtual Assistant Resume Examples

Q: Do I need to include a cover letter for a virtual assistant application?

Yes. It’s always a good idea to include a virtual assistant cover letter when you’re applying for this type of job. A cover letter provides three important elements to your application. First of all, it allows you to talk directly to the hiring manager, giving them a better understanding of your personality. Second, it allows you to ask for a job interview, which makes it more likely that you’ll get one. Lastly, it allows you to expand on points in your resume and give further details about why you’re the best fit for the job.

Q: How can I write a virtual assistant resume without a lot of experience?

Virtual assistants typically don’t need a lot of work experience. If you’re looking to create a professional resume and you don’t have much experience, lean instead on your skills. You have to show that you’ll be able to deliver on your job duties even without experience. Additionally, remember that relevant experience can include internships, part-time jobs, and even volunteer work.

Q: How do I change my virtual assistant resume to apply to different jobs?

Every job should have an individualized resume, and reusing the same resume over and over again can make it difficult to personalize your resume to the needs of a specific job description. Your best option will be to use resume keywords: pick out skills and important qualifications from the job posting, and address them in your resume. With resume keywords, you’ll be able to adjust your virtual assistant resume, so it matches what the recruiter is looking for.

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