Cover Letter Examples for an Office Manager Position

An office manager cover letter example and expert tips will help you perfect your cover letter for an office manager position and land you the job!

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Office Manager Cover Letter Example

An office manager is in charge of overseeing the duties and events in an office throughout the day. The manager may handle many office functions including scheduling, running meetings, relaying policy changes and more. While your resume will allow potential employers, hiring managers and recruiters to see your past experience, your cover letter will give you the chance to elaborate on how certain skills and experiences will benefit the potential job.

Luckily, the perfect cover letter doesn’t have to be scary or time-consuming to write. While you should submit a unique cover letter for every job application, you can use a cover letter template to make it easier. Templates let you easily fill in your information for different job roles and applications while keeping the standard structure of the cover letter the same. 

In this article, you will see a great cover letter example and get helpful tips to perfect your cover letter writing.


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Great Office Manager Cover Letter Example

There is an easy three-paragraph format that will help you write a cover letter that is organized and only one page in length. This simple format allows you to introduce yourself in a way that catches the reader’s attention, gives them all the information they need to decide if you are a potential fit, and lets them know you are looking to hear back from them to schedule a job interview. Below you will find a perfect office manager cover letter sample.
 
Dear Mr. Hiring Manager,
 
As a passionate office manager who encourages positive and healthy work environments among employees, I was excited to see the listing for the position of office manager at [Company Name]. With over 5 years of experience as a medical office manager carrying out office administration duties, such as time management, project management and office administration, I am certain I would be the right fit for your company.
 
Through my years of experience, I have learned to handle situations such as budgeting, event planning, ordering and conveying orders between HQ and the regional office. In my current position at [Company Name], I have excelled in my office manager duties and succeeded in boosting the office’s productivity numbers through:

  • Saving the company $10,000 during Q2 by employing a revised budget
  • Using computer proficiency and communication skills to stay in touch with clients regularly to ensure client satisfaction
  • Launching office-wide initiative programs to increase productivity, including the introduction of MS Office

I am also a strong believer in work-life balance and encourage open and honest communication between employees and myself, which has resulted in understanding and trust that cannot be computed statistically.

 
With my years of experience in similar office manager roles with positive ratings from those reporting to me, I believe I would be a great fit for your office manager position. I would ensure that the office runs efficiently and thrives with my leadership. Thank you, and I will follow up with you next week regarding the position.
 
Sincerely,
Jane Doe


Tips for Writing Your Office Manager Cover Letter Using This Example

One of the most important cover letter tips is to not overthink it! As long as you have a standout resume and follow the above steps, your cover letter will be great. You can check out another office manager resume sample for more inspiration.
 
Remember to include as much relevant experience and quantitative data as possible, especially if it directly relates to this new position. One example would be to describe how you “saved a company 10% on office supply costs in one year.” Hiring managers want to know how your past achievements will benefit them should they hire you for this position.
 
Here is a simple format you can use to introduce yourself in a way that catches the reader’s attention, gives them all the information they need to decide if you are a potential fit, and lets them know you are looking to hear back from them to schedule a job interview.
 
First paragraph: Introduce yourself with a hook and list your best achievements.
 
The first paragraph of your cover letter for an office manager position should be a brief summary that includes your name, experience level and how you would be a good fit for the job. The first paragraph should only be a few sentences but it should cover all of these points.
 
Start by introducing yourself, the experience in the field you have and any achievements that will impress the hiring manager right off the bat. Note how in the example, the applicant indicates she has 5 years of experience as a medical office manager. This tells the hiring manager that the applicant meets the minimum criteria for the position.
 
Second paragraph: Give more information about how you’re the best fit for the job.
 
The next paragraph is where you will list your experiences at previous jobs, including any major accomplishments that may be relevant to this position, along with your office management skills. You can list your duties in bullet form if you’d like. The point of this paragraph is to convince the hiring manager that your experiences have prepared you for this position. Be sure to use keywords listed in the job listing to grab the attention of the reader. For example, if the job required proficiency in QuickBooks or other software, include it here. If you choose to forego the bullet points and use a standard paragraph format, that is fine too. It is about preference and readability.
 
In the example, the applicant provides not only specific experience that she has but also backs it up with examples of how much money she saved the company and that she took the initiative to implement software to increase productivity.
 
Third paragraph: Call to action
 
The third paragraph is the ending of your cover letter. The closing of your cover letter should be short and sweet. It should reiterate why you would be a great fit for the job and show that you will follow up again in a week. This allows the hiring manager to know that you are serious about the position at this new office.


FAQ: Office Manager Cover Letter Example

Q: Do I need a cover letter to get an office manager position?

Yes. You should always include a cover letter while applying for a job. A cover letter will allow a hiring manager to see more of your skills and personality, and how those skills will benefit you in this position.

A cover letter can let a potential employer know that you are a serious candidate. Someone can have a stellar resume with pages of experience, but their skills may not match the job description. A cover letter can be treated like a brief elevator pitch to let the hiring manager know you are worthy of an interview.

Q: How long should my cover letter be to get an office manager job?

For any position, your cover letter should never be more than one-half to 3/4 of a page long. You should try to keep your information as detailed as possible. A cover letter is not meant to be long, but it is meant to be highly informative for the potential employer.

The reason cover letters are meant to be short is because hiring managers, recruiters and business owners can be overwhelmed with hundreds of applicants for just one position. That’s a lot of resumes and cover letters to be read. If a cover letter is short while still being informational and personable, it will stick out in the employer’s mind. 

Q: Does this cover letter example work if I don’t have a lot of work experience?

Yes, this cover letter example will work for you even if you do not have a lot of experience. Maybe becoming an office manager is a career change for you or you’re applying to an entry level job and do not have much experience to share. You can alter your achievements and experience to reflect experiences that were not necessarily work-related but still relevant to this position.

For example, if you took a class on office management in college, you can include how that class prepared you. If you were an intern,  an administrative assistant, or worked in human resources, you can share how those experiences can help you perform the duties on the job listing.  Your cover letter can  show that you are confident and have great written communication skills.

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