Free Office Manager Cover Letter Example & Templates

Grab the employer’s attention by starting with a hook that motivates them to keep reading. This can come in the form of expressing that you have always wanted to work for that company or how being an office manager has positively impacted the lives of many, including your own.

There will be dozens of other office managers applying for that same job, what will you include in your cover letter to set you apart? Do your research and align your office management style with the company’s culture, goals and vision. The more you tailor your cover letter to the organization and the job, the higher your chances of getting called for an interview.

Don’t just say you’re a great office manager, show hiring managers how much impact you’ve had at previous employers by highlighting accomplishments with metrics. For example, instead of saying, “Reduced office supplies costs,” show them how much you reduced them by writing, “Reduced office supplies and consumables expenses by 15%.”

Show you’re a well-rounded candidate by mixing the type of skills featured in your office manager cover letter. You can highlight hard skills like budgeting, data entry and computer skills, as well as soft skills like organizational skills, multitasking and written and verbal communication.

How your cover letter looks is just as important as its content. Show the prospective employer that your letters’ “look” reflects your professionalism as an office manager. Not sure where to start? You can check our professional cover letter templatesand find one that fits your industry.

Start your office manager cover letter with a header that includes your full name, contact information and phone number. Follow this with the hiring manager’s contact information aligned to the left, similar to a business letter. Include their job title, work email address, phone number and the company’s physical address.

Search for the hiring manager’s full name and address the cover letter to them. It’s best to avoid using generic salutations like “Dear Hiring Manager”or “To Whom It May Concern”because they can come across as unprofessional and outdated. If finding the hiring manager’s name proves difficult, you can address the letter to human resources (“Dear Human Resources”).

The first paragraph of your cover letter for an office manager position should be a brief summary that includes your name, experience level and how you would be a good fit for the job. It should only be a few sentences but it should cover all of these points. Start by introducing yourself, the experience in the field you have and any achievements that will impress the hiring manager right off the bat. Note how in the office manager cover letter example below, the applicant indicates she has five years of experience as a medical office manager. This tells the hiring manager that the applicant meets the minimum criteria for the position. Dear Ms. Smith, As a passionate office manager who encourages positive and healthy work environments among employees, I was excited to see the listing for the position of office manager at [Company Name]. With over five years of experience as a medical office manager carrying out office administration duties, such as time management, project management and office administration, I am certain I would be the right fit for your company.

The next paragraph is where you will list your experiences at previous jobs, including any major accomplishments that may be relevant to this position, along with your office management skills. You can list your duties in bullet form if you’d like. The point of this paragraph is to convince the hiring manager that your experiences have prepared you for this position. Be sure to use keywords listed in the job listing to grab the reader's attention. For example, if the job requires proficiency in QuickBooks or other software, include it here. If you choose to forego the bullet points and use a standard paragraph format, that is fine, too. It is about preference and readability. In the example, the applicant provides not only specific experience that she has but also backs it up with examples of how much money she saved the company and that she took the initiative to implement software to increase productivity. Through my years of experience, I have learned to handle situations such as budgeting, event planning, ordering and conveying orders between HQ and the regional office. In my current position at [Company Name], I have excelled in my office manager duties and succeeded in boosting the office’s productivity numbers through:

• Saving the company $10,000 during Q2 by employing a revised budget.
• Using computer proficiency and communication skills to stay in touch with clients regularly to ensure client satisfaction.
• Launching office-wide initiative programs to increase productivity, including the introduction of MS Office.

The third paragraph is the ending of your cover letter. The closing of your cover letter should be short and sweet. It should reiterate why you would be a great fit for the job and invite the hiring manager to get in touch with you to further discuss your qualifications. With my years of experience in similar office manager roles with positive ratings from those reporting to me, I believe I would be a great fit for your office manager position. I will ensure that the office runs efficiently and thrives with my leadership. Thank you for your time and consideration. I look forward to discussing how I can further contribute to your team and company. Sincerely, Jane Adams For more tips, read our How to Write a Cover Letter article.