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Free Data Entry Cover Letter Examples & Templates

Data entry is an important part of many jobs. Here’s how you can write a cover letter that spells out your strengths for the position?

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By Ho Lin 4 minute read

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Data Entry Cover Letter Example

Data Entry Cover Letter Example

Data Entry Cover Letter Sample

Of the many different entry-level jobs out there, data entry is one of the options that people sometimes overlook. Data entry can involve repetitive tasks, which means organizations looking to hire someone for data entry want to ensure they’re hiring someone who’s efficient and enjoys the work.

If you think you’d be a good fit for a data entry job, you can use this data entry clerk cover letter sample to write your cover letter!

Free data entry cover letter example

A data entry cover letter sample can be a great way to write your cover letter. Here’s a short example you can use as a foundation and edit in our Cover Letter Builder.

Dear Mr. Smith,

When I first decided to work on my typing speed, I was just hoping to stop finger-pecking and make my day-to-day typing a little easier. However, I eventually got my typing speed up to 120 WPM, and I soon realized that this was a skill that I could use as a data entry specialist. This, combined with my years of experience in computer work, is what makes me excited to apply for the data entry position at [Company Name].

My typing speed is high, but it’s also accurate. I’m well-versed in creating many workarounds and unique shortcuts to help me enter all sorts of data in spreadsheets and other documents. I’m also proficient at multitasking, including working with multiple data entry options. Additionally, my communication skills have helped me find information that I don’t have.

I believe that I excel at everything you’re looking for, and I think my job application is the right one for this position. I’m excited to sit down and talk to you about how I can benefit your company as a data entry operator.



Teresa Grady

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Tips for writing a data entry cover letter

Any good data entry cover letter example should start with a cover letter heading. This heading needs to include your full name and contact information, with your phone number and professional social media links, such as your LinkedIn profile.

A neatly organized header provides a good first impression and gives recruiters the critical contact information they need. From there, you can move on to the actual cover letter itself.


First paragraph: Introduce yourself with a hook and list your best achievements.

Your hook needs to immediately grab the hiring manager and get them to keep reading. This letter starts with a hook regarding the applicant’s strengths: her typing speed. She also mentions her years of experience in general computer work. Qualifications like these help convince the hiring manager to look further into this specific cover letter.


Second paragraph: Give more information about how you’re the best fit for the job.

In the second paragraph, you should go through all the skills that set you apart from other job seekers. Look at the job description to see what kinds of skills you should be listing. This applicant lists her high and accurate typing speed, her multitasking skills and her communication skills. These are all skills that can be pinpointed by reviewing the job posting.


Third paragraph: Call to action

Finally, your cover letter needs to end with a call to action, directly requesting a job interview. The perfect cover letter needs to offer a wide variety of benefits to the average worker, and your ability to ask for an interview is one of them. Every data entry clerk cover letter example should end with a request for an interview.

Then, wrap up by using "Sincerely" or "Best regards."

For more cover letter writing tips, check our How to Write a Cover Letter article.

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FAQ: Data entry cover letter example

Have questions? We’re here to help.

Do I need a cover letter to get a data entry job?

Yes. Even though a data entry job might be a junior-level job, you should still use a cover letter. Cover letters allow you to give more details to a hiring manager about why you’re the right fit, and request an interview. Plus, because other applicants often avoid submitting a cover letter, this shows that you’re very committed to getting the job, immediately putting you above those other job seekers.

How long should my cover letter be to get a data entry job?

Cover letters should always be around 1/2 to 3/4 of a page long, or around 250-350 words. If your letter is shorter than half a page, you run the risk of having the letter make you look unqualified. If it’s longer than 3/4 of a page, the hiring manager may decide not to read it because they’re probably trying to get through lots of letters. Somewhere in the range of 250-350 words is perfect.

Yes. Adapt your cover letter to whatever experience you do have, potentially including academic experience, internship experience, and even part-time experience. Additionally, you’ll want to rely more on your skills than on your experience. Because this is an entry-level job, potential employers may not see it as a problem that you don’t have a lot of experience and will be looking even more closely at your skills.

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Ho Lin Profile

Ho Lin is a Certified Professional Resume Writer (CPRW) and editor with two decades of experience in content strategy, creation, and development. He holds a Master’s degree in Creative Writing from Johns Hopkins University and his background includes experience aiding military veterans as they transition to civilian careers.

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