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Personal Assistant Cover Letter Examples & Template

Market yourself as a personal assistant with the help of our personal assistant cover letter examples and writing tips.

Maria Correa Profile
By Maria Correa 3 minute read

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Personal Assistant Cover Letter Example

Personal Assistant Cover Letter Example

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Personal assistant cover letter: 5 key tips

Write an impactful cover letter for a personal assistant job with these five tips:

1

Lead off with your top skills and/or experiences.

Skills like organization, attention to detail and time management are crucial to be an efficient personal assistant. Feature your top strengths and experience at the top, as well as what position you’re applying for so the hiring manager knows why you’re writing to them.

2

Highlight past achievements and major responsibilities.

Instead of talking about daily tasks that every personal assistant does, focus on major accomplishments or responsibilities that may impress hiring managers. For example, mention how you improved efficiency, increased productivity or enhanced communication within teams. You can also talk about a time when you reacted quickly to a challenge and were able to help the team.

3

Tailor your letter to the specific job.

Read the job posting carefully and customize your cover letter to highlight your relevant skills and experiences that match the requirements of the role. This shows employers that you understand their needs and are the right person to fill them.

4

Present a mix of hard and soft skills.

As a personal assistant, you wear many hats, so it’s important to showcase the mix of hard skills and soft skills you have. Mention any software you’re proficient in but also how you use your organizational skills and communication skills to work effectively.

5

Proofread for grammar and accuracy.

Before sending your cover letter, proofread it carefully to ensure there are no typos, grammatical errors or formatting issues. A well-written and error-free cover letter demonstrates your attention to detail and professionalism, which are important qualities for a personal assistant.

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Write a personal assistant cover letter in 5 steps

Follow our advice to write a professional cover letter for personal assistants:

1. Heading

Always include your contact information in the header, where it is easily visible to the recruiter. Include your full name, address, email, phone number and any social networking profiles that you want to share. Your contact information makes it convenient for the hiring manager to contact you for the next stage.

2. Salutation

Find out who is in charge of hiring you and address the letter to them. It’s a lot better than using a general salutation like “Dear Hiring Manager” or “To Whom It May Concern.”

3. Opening paragraph

Make sure to express enthusiasm in your opening paragraph. The aim is to immediately frame yourself as a viable candidate in the hiring manager’s mind. Quickly demonstrate why you are perfect for the role by highlighting some of your main strengths. You may even want to make a statement like, “I would be an asset to your company” or “I would be a great addition to your team.”

Dear Mrs. Anderson,

I am thrilled to submit my application for the Personal Assistant position at [Company Name]. The prospect of supporting your team and contributing to the success of [Company Name] excites me tremendously. With my strong communication skills, proven track record of achieving results and passion for organizational excellence, I am confident in my ability to excel in this role.

4. Second paragraph

Expand on some elements of your resume by talking about your previous responsibilities and skills. For an assistant role, it’s helpful to include any feedback from previous employers to provide evidence of your excellent communication skills or other qualities. Again, use this main body to use some keywords from the job description to demonstrate your suitability.

Communication lies at the heart of effective personal assistance, and I take pride in my ability to convey information clearly, facilitate smooth interactions and ensure seamless coordination among team members. In my previous role as a personal assistant at [Previous Company], I implemented a new communication protocol that reduced response times to client inquiries by 20%, leading to improved client satisfaction and retention rates.

Furthermore, I have a knack for optimizing workflow efficiency and enhancing productivity. For instance, by revamping the scheduling system and implementing time management strategies, I increased the executive team’s meeting attendance rates by 25% within the first quarter of my tenure. Additionally, my keen attention to detail and organizational skills resulted in a 30% reduction in document retrieval time through the implementation of a digital filing system.

5. Closing and sign-off

Finish your cover letter by thanking the reader for their time. You should point them to your attached resume. Then, you need to encourage the next step by inviting them to give you a call or arrange an interview. This shows that you are eager without pushing the hiring manager.

I am genuinely excited about the opportunity to bring my unique blend of skills and experiences to [Company Name] and am eager to contribute to the continued success of your team. Thank you for considering my application, I look forward to hearing from you.

Sincerely,
Nicole Black

For more tips, read our How to Write a Cover Letter article.

Key skills for a personal assistant cover letter

Here are some hard skills and soft skills you can consider featuring in your personal assistant cover letter:

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FAQ: Personal assistant cover letter

Have questions? We’re here to help.

A good personal assistant cover letter will:

  • Have a strong opening paragraph that states what position you’re applying for and your top strengths relevant to the job.
  • Have two or three body paragraphs that detail your accomplishments and major responsibilities without repeating the same information that’s on your resume.
  • Have a final paragraph that thanks the hiring manager for their time and consideration, and invites them to contact you to learn more about your qualifications.

Most importantly, a good personal assistant cover letter will be tailored to the job and company. Most personal assistant duties and responsibilities overlap, so read the job description to see the prospective employer’s specific needs and ensure your cover letter portrays you as the best person to fulfill them.

A professional summary, or resume summary, is an overview of your experience and skills. It’s no longer than three sentences and is meant for recruiters and hiring managers to quickly see what you bring to the table before diving into your skills and work history.

To best personal assistant resume summaries will include key skills and mention specific experience that aligns with the job description. For example:

“Versatile personal assistant with six years of proven experience providing comprehensive administrative support to executives and teams. Skilled in managing complex calendars, coordinating travel arrangements and facilitating seamless communication across all levels of an organization. Adept at prioritizing tasks, problem solving and adapting to evolving priorities in fast-paced environments.”

Yes, you should always write a cover letter because no job application is complete without one. The first step is to create your professional resume; use our Resume Builder and resume examples for guidance. Then, craft an accompanying cover letter to offer that personal touch and give the recruiter a better picture of you as an individual.

Job seekers should ensure their cover letters are less than one page; the best lengths are around 3/4 of a page. This gives you enough room to provide the recruiter with extra details without overloading them by sharing too much information.

Yes, you can use this cover letter example even if you are an entry-level candidate or don’t feel like you have enough experience. All you need to do is substitute references to experience with your other strengths.

For example, an executive assistant cover letter without any relevant experience will need to establish that you have the skill set necessary to perform effectively in the role along with some special business knowledge.

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Maria Correa Profile
WRITTEN BY Maria Correa

Maria Correa is a Puerto Rico-based Content Writer with ample background in digital marketing and copywriting. She graduated from the University of Puerto Rico with a B.A. in English and enjoys making information accessible to others.

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