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Data Entry Resume Examples to Help You Succeed

Data entry is a job that requires very specific talents. Here's how to make sure your resume showcases those skills.

Ho Lin Profile
By Ho Lin 5 minute read

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Create your best data entry resume

Data entry is an umbrella industry that naturally covers a wide variety of jobs. If you’re looking to get a data entry role in a company, then there are a number of skills that you might need to hone, depending on the specific job. Here’s how you can write a data entry clerk resume that really gets you noticed.

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Jobs that use data entry resumes

Many different types of jobs are meant for resumes that are heavy on data entry skills. Here are a few job titles that might benefit from this type of resume:

  • Data entry clerk
  • Administrative assistant
  • Data entry specialist
  • Administrative support
  • Executive assistant
  • Entry-level data entry

Some of these positions are exclusively data entry positions, while others may include data entry as part of their job requirements. Either way, these job positions can all find benefits in a data entry resume sample.

How to write a data entry resume

If you’re looking to create a professional resume that offers specific skills in data entry, then here are a few tips:



First off are the data entry skills that you need to have to excel with any data entry position. Here are a few related resume skills examples you should consider for your skills section>:

  • MS Office Suite (Microsoft Word, Excel, Outlook)
  • QuickBooks
  • Teamwork
  • Customer relationship management (CRM)
  • Management of spreadsheets
  • Time management
  • Typing skills (e.g., the ability to type a specific number of words per minute)
  • Advanced computer skills
  • Organizational skills
  • Communication skills

Note that this list includes both hard skills and soft skills. Although it might seem like data entry only requires hard skills, as you’re typing information into a document, a good resume will include soft skills as well. When you need to source documents, for example, it’s best to have great organizational skills, and good communication skills are a must if you’re collaborating with others at work.

Work Experience/history

While it’s important that you have work experience that matches what the specific job wants, not all work experience needs to be explicitly centered around professional work. If you don’t have a lot of work history, you may use internships, academic experience and even volunteer work to show that you have data entry skills and knowledge.

Achievements and Awards

If you’ve received any achievements or awards from past work experience, then this is where you should list them. Any recognition for past work speaks well of your ability to excel, and should be showcased to employers.


Lastly, include any certifications that help prove your skills. Typing speed is a big certification in many jobs; include information about Words Per Minute (WPM) and Keystrokes Per Hour (KPH) if available. There are places where you can get an official certification regarding your WPM and KPH, and if the job requires that you have high numbers in these areas, it’s often best to get them officially.

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Resume examples you can use

There are many ways to find resume examples that you can use to build your own data entry resume. You can find hundreds of resume examples at ResumeHelp as well, including data analyst resume and data scientist resume examples, that can serve as a foundation for your own resume. ResumeHelp’s resume builder and its step-by-step advice can also help you create a resume more easily.

Tips for creating your data entry resume

  • 1. Include as much education as you have. While many data entry jobs only require a high school diploma, you should list the highest education you have (e.g., a college diploma).
  • 2. Showcase any technical skills you have pertaining to data entry. This can range from project management to the nitty-gritty of actual data input and recordkeeping.
  • 3. Target what the job posting needs. Focus on keywords from the job posting that tell you the prime skills and requirements needed for the job, and address them in your resume.
  • 4. Mention top experiences. Don’t just list everyday tasks — emphasize key successes in handling data as well as important projects and teams you’ve worked with.
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FAQ: Data entry resume examples

Have questions? We’re here to help.

Do I need to submit a cover letter with data entry resumes?

It’s always important to submit a cover letter as well as a resume in any job application. Even the perfect resume will still benefit when accompanied by a cover letter. Use ResumeHelp to find a cover letter sample that you can follow to write the best cover letter for your application.

Can I get a data entry job with no experience?

Yes. In fact, many data entry jobs are the jobs that people look for at an entry-level position. As long as you know how to type, which is more common these days with computers, you can often find a data entry job easily.

Is it a good idea to change up my data entry resume for every job posting?

You should definitely change your resume a little bit for each posting to align with the job description you’re applying to. The resume keywords in each resume description will help you tailor your resume to whatever a specific recruiter really wants. Employers use applicant tracking systems (ATS) to scan resumes based on the keywords on each job posting. By featuring the right keywords, your resume has a better chance to progress in the hiring process.

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Ho Lin Profile

Ho Lin is a Certified Professional Resume Writer (CPRW) and editor with two decades of experience in content strategy, creation, and development. He holds a Master’s degree in Creative Writing from Johns Hopkins University and his background includes experience aiding military veterans as they transition to civilian careers.

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