Stunning Office Assistant Resume Examples for You to Use

Office assistants are responsible for a lot of the work that gets done in an office. How do you show that you’re right for the job?

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Office Assistant Resume Examples

If you’re thinking about becoming an office assistant, there are a number of ways you can improve your skills. Writing an office assistant resume is one of the most important steps you can take to increase your chances of getting that perfect next job. In order to show off your skills, work history, education and other qualifications, your resume needs to be able to hold a hiring manager’s attention. How can you do that? Here’s everything you need to know about creating a resume for an office assistant position.
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What to Highlight in an Office Assistant Resume?

Office assistants need to be able to perform a wide variety of job duties. Part of determining what to highlight in a resume has to do with what type of office you’re going to work in: a medical office, a legal office, a business office, or an office in another sector. Generally, you want to highlight the skills of an administrative assistant, any professional experience in office administration, and your ability to constantly adapt to new things.


The Structure of an Office Assistant Resume

The structure of your resume may depend on what resume format you choose: the chronological format, which prioritizes work experience, the functional format, which prioritizes skills, or the combination format, which showcases both. However, you’ll typically have all the same headings, just in a different order. Here is the format for a standard office assistant resume:
 
Contact information
 
The contact information goes in the resume header. This is a section at the very top of your resume that includes your name, contact information, and social media links, typically including your LinkedIn. It’s part of the resume design, and many resume templates will have a unique way to present this information.
 
Resume summary/Resume objective
 
The resume objective highlights your best skills, experience, and knowledge, then presents it all in a short, snappy 2-3 sentence paragraph. It’s best to write the rest of your resume before writing the resume summary, so that you can extract your best skills and experience for this section.
 
Skills
 
There are many skills you should excel at if you want to be a great office assistant. Here are a few of the skills your office assistant resume might include:

  • Data entry
  • Organizational skills
  • Microsoft Office Suite
  • QuickBooks
  • Time management
  • Interpersonal skills
  • Multitasking
  • Scheduling appointments
  • Problem-solving skills
  • Team player
  • Making travel arrangements

These are some of the hard skills and soft skills that recruiters are often looking for in an office assistant cover letter and resume, so it’s important that they are included.

 
Work history
 
Even if you’re applying for an entry-level office assistant job, it’s still a good idea to include as much work history as possible. If you have years of experience in any aspect of office management, you can list that information in your work history section. List it in reverse-chronological order, so the most relevant job titles show up first.
 
Education
 
Many office assistants have more than a high school diploma. You may, for example, have a college degree in business administration. This can be extremely beneficial, especially when applying for a higher-level job. If you have any college experience, don’t include your high school experience, and in either situation, there’s no need to include your GPA. You can, however, include graduation awards like cum laude


Do’s and Don’ts for an Office Assistant Resume

Here are some additional tips to keep in mind when writing your office assistant resume:
 
Do:

  • List your certifications if you have any. In either the education section or its own section, you can list certifications in Microsoft Office, data entry, and more.
  • Make sure your resume looks professional even if you’re applying for an entry-level job. It’s a great way to present yourself more effectively.
  • List all education you have, even if it doesn’t seem “relevant.” College education is always a mark in your favor, even if it doesn’t seem to relate to the job at hand.

Don’t:

  • List work experience that’s not relevant in any way. If you list work experience on your resume, you should be able to tie it back to the office assistant job.
  • Include basic computer skills. If you’re applying as an office assistant, it’s expected that you have basic computer skills.
  • List more than a dozen skills. Even for a functional resume, it’s best to cap the number of skills you list at around 12.

FAQ: Office Assistant Resume Examples

Q: Do I need to include a cover letter for an office assistant application?

Yes. You can include an office assistant cover letter to discuss your qualifications, talk about why you’re the person best suited for the position, and ask directly for an interview. The ResumeHelp cover letter builder can even help you build a cover letter without any experience in writing cover letters.

Q: How can I write an office assistant resume without a lot of work experience?

Even if you don’t have a lot of experience in this field, you still may be able to use this office assistant resume template. Apply for an entry-level office assistant and emphasize your skills, education, and other experience. This may include experiences in academic, volunteer, and internship positions, as well as experience in other jobs that will transfer well to this new job.

Q: How do I change my office assistant resume to apply to different jobs?

Resume keywords are one of the most important parts of writing a resume that fits perfectly into any application. Read the job description and determine what keywords the hiring manager wants to see from your resume. That way, you’ll reflect exactly the type of person the hiring manager wants to see, and it may also be beneficial if your resume goes through an applicant tracking system (ATS).

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