Event Coordinator Resume Examples with Job Description
While every event coordinator job description will vary, what makes for a strong event coordinator resume is always the same. Just follow these event coordinator resume examples and tips.
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Featured event coordinator resume example
Your event coordinator resume needs to highlight your most impressive planning skills and expertise. Follow the lead of this sample as well as our full list of professional resume examples.
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Four keys for a successful event coordinator resume
Whether you’re applying for an event coordinator, meeting coordinator, special event planner, event manager or hospitality specialist position, your professional resume should follow these four keys to writing a resume that helps you land your dream job in the event planning industry:
Feature skills and qualifications that best fit the job
To improve your chances of securing an event coordinator role, you’ll need a resume that matches the job description. For example, a job posting might require applicants to have “five years experience planning, coordinating and on-site execution of marketing conferences, in-person seminars, and executive and corporate meetings.” The highlighted words are keywords. A hiring manager will program those keywords in applicant tracking systems (ATS) to select job applicants matching those words in their resumes. Not tailoring your resume to include those types of keywords may hurt your chance of making it to the next step of the job hiring process. Address keywords throughout your resume to convince a hiring manager that you have the qualifications and skills to plan an event, stay within a budget and timeline, run events and most importantly, satisfy clients.
Highlight specific results and successes
While most event coordinators will have similar job experiences when it comes to event planning, your resume should include specific examples of recent events in which you not only ensured client satisfaction but exceeded expectations. Which event do you consider your best-planned event? When did you plan “out of the box” activities at an event that doubled your client list and preceded to help you book continuous events for the next few years? Use quantifiable accomplishments that make your resume statements stand out. For example: “Planned a casino-themed fundraising event in only six short weeks for 500 guests that resulted in $180,000 in donations.”
Show you have the right combination of hard and soft skills
Event coordinators require specific skills to effectively plan the logistics of an event and ensure the satisfaction of clients and event guests. Your event coordination hard skills will be those you learned through education and on-the-job training, such as knowledge of computer skills, event planning software and vendor management. Highlighting hard skills and recent events you planned show you’re a qualified candidate, but it’s actually your soft skills like being creative, organized, multitasking examples and negotiation abilities, problem-solving and time management that show hiring managers you can thoughtfully plan successful events while demonstrating superior customer service along the way.
Make sure your resume is accurate and error-free
Accuracy is the key when planning an important event from sending out error-free invitations to calculating the budget and timeline. Show that same accuracy and attention to detail in the resume that you submit to hiring managers. Proofread your resume carefully and correct any typos or grammatical errors. Also, if you link any social media or news articles covering events you planned, make sure the links open to correct pages.
Action words for your event coordinator resume
When describing your event planning accomplishments and skills in your resume summary and work experience sections, use action words to liven up your qualifications. For example, action verbs can excitedly explain how you “successfully planned a community college commencement ceremony by organizing the set-up of 500 chairs, creating commencement programs, determining speaker timelines and delegating tasks to volunteers, all while meeting the budget and tight deadlines.”
Here are some action words for an event coordinator resume:
- Achieved
- Advised
- Advocated
- Planned
- Collaborated
- Coordinated
- Conceptualized
- Created
- Delegated
- Demonstrated
- Determined
- Formulated
- Fostered
- Gathered
- Initiated
- Interpreted
- Led
- Launched
- Managed
- Meeting
- Mentored
- Motivated
- Optimized
- Organized
- Persuaded
- Planned
- Piloted
- Revitalized
- Supervised
The structure of your resume will depend on the resume format you choose. There are three resume formats you can choose:
Chronological resume format
The chronological resume format focuses on employment history, making it a good option for experienced candidates.
Functional resume format
The functional resume format focuses on practical skills, which means it’s best for those who have less experience.
Combination resume format
The combination resume format showcases both skills and experience; this is a good option for experienced candidates looking to move on to a senior role, or switching careers and bringing over transferable skills and experiences.
20 key skills for your event planner resume
Event coordinators require many skills to effectively plan an event from start to finish. The hiring manager will be looking for two types of resume skills: hard skills (technical skills) and soft skills (personality traits). Your hard skills may include budget management, hiring vendors and ordering supplies. Your soft skills will include active listening, negotiation, customer service skills and patience to translate a client’s vision through the roller coaster ride dealing with catering halls, vendors, suppliers and a client’s unexpected, last-minute event changes and requests.
Here are 20 skills to feature in your event coordinator resume:
- Attention to detail
- Technological
- Time management
- Delegation
- Organizational skills
- Leadership skills
- Management skills
- Communication skills
- Networking
- Presentation skills
- Customer service
- Problem-solving
- Negotiation skills
- Budgeting
- Multitasking
- Creativity
- Teamwork
- Resilience/flexibility/adaptability
- Analytical thinking
- Critical thinking
Use our Resume Builder tool and we’ll help you write a resume in minutes by giving you industry-specific wording suggestions, including event coordinator skills to feature in your resume.
How to write an event coordinator resume
To write a well organized resume and convince a hiring manager that you have what it takes to be a successful event coordinator, add the following sections to your resume and tailor your text to the job description of the position you’re applying to:
Resume header
The resume header section is the first part of your resume and contains your contact details. This is important as hiring managers and recruiters may want to contact you with updates about your application.
In this section, you should include:
- Full name
- Email address
- Phone number
- Location (City and State)
If you have an online portfolio from your previous events management, then you can include a link to it here. You can also provide a link to professional networking sites (e.g., LinkedIn) to give the hiring manager or recruiter more information about your experience.
Resume summary or objective
What is a summary on a resume? A resume summary section is an overview of your overall resume. This two to three-sentence section features your top experiences and professional skills. This section is designed to hook the reader, so it’s important to include exciting and enticing information.
If you don’t have lots of experience in corporate or leisure events planning, then use a resume objective. A resume objective focuses on your skills and career intentions rather than your experience, and explains your goals instead of experience. Explain how the role aligns with your career goals and why this compensates for lack of experience.
Resume skills
Your own skills section should contain a good mixture of hard skills and soft skills. Hard skills are role-specific and gained through experience and training. Soft skills refer to transferable skills that can be used in multiple industries. Refer to the posting for the job you’re applying for inspiration on the correct skills to include. Consider these popular skills:
- Event planning strategy
- Social media and public relations
- Corporate events planning
- Microsoft Office (Excel, Word, PowerPoint)
- Events budget
- Trade show planning
- Time management
- Project management
- Interpersonal skills
- Multitasking
- Timeline compliance
- Organizing fundraisers
Work history section
Your work history section should focus on work accomplishments from previous positions that are relevant to the role you want. You should list your experience in reverse chronological order, starting from the most recent job. Include brief bullet points that summarize your primary duties but with measurable results to show your event planning successes. You should include the company name and the dates you started and finished. We give you a bunch of bullet-point examples below; most job entries in your resume will have around three to five.
Education on resume
When it comes to event coordination, you may be required to have some level of college. In this education resume section, list the following:
- Name of academic qualification (e.g., bachelor’s degree, high school diploma)
- Name of institution
- Graduation year
Do’s and don’ts for an event coordinator resume
- Use our professional resume builder tool or event coordinator resume template to help provide structure to your resume.
- Proofread your resume before you submit it. You want to demonstrate your attention to detail.
- Look over the posting of the job to find keywords (e.g., skills, required experiences) to address in your resume. This will help your resume get past applicant tracking system (ATS) scans.
- Include your high school GPA; this is an irrelevant detail. You can however, include college honors like cum laude and Dean’s List.<
- Feature experiences and skills that aren’t relevant to the job; everything in your resume should mirror the event coordinator job description to demonstrate you’re the right fit for the role.
- Write a resume from scratch. Follow an event coordinator resume sample to inspire your job-winning resume.
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FAQ: Event coordinator resumes
Have questions? We’re here to help.
What are the roles and responsibilities of event manager?
There are many types of event coordination, from corporate and fundraising events to wedding and party planning to marketing conferences, trade shows and seminars. The roles and responsibilities of event coordinators typically include the following:
- Coordinating planning, development, oversight and execution of events.
- Simultaneously managing event logistics and implementation of events at multiple venues.
- Collaborating with catering halls and third-party service providers.
- Creating invitations and monitored event attendance.
- Ensuring top-quality, reputation-building experiences to clients and their guests.
- Implementing smooth preparation, set-up and clean-up operations of events.
- Brainstorming creative, out-of-the-box memorable activities and event details.
- Managing budgets and creating schedules and deadlines.
- Maintaining vendor relationships, including price negotiations and invoice processing.
What is an example of an event manager objective on a resume?
For entry-level event managers, recent college graduates or career changers, a resume objective is ideal to summarize your best relevant skills and career aspirations. Follow this example:
Creative, innovative event manager with two years of planning and executing 100+ parties at Chuck-E-Cheese and Bounce House USA franchises seeking a corporate opportunity to plan marketing, fundraising, retreats and holiday events. Diligent and resourceful coordinator experienced in bringing client visions to fruition ready to explore new event management opportunities.
What is an executive summary for an event manager?
An executive summary for an event manager will summarize your most impressive work experience accomplishments and event managing skills. Here’s an example:
Dedicated events manager at Jericho Terrace with 11+ years experience and superior proven track record of client satisfaction in planning events, designing magical event spaces, conceptualizing unique themes and bringing visions to fruition. Master at meeting budgets, negotiating with vendors and suppliers, and providing calmness to nervous clients. Effective leader and networker with a 1,000+ personal vendors list can plan parties, large and small, with great attention to detail and ability to perform under pressure.
How do you list event experience on a resume?
On a resume, you can list experience in a few ways. In your resume summary and objective section, encapsulate your top event experiences in 2-3 sentences. In the work experience section, highlight your accomplishments in previous roles in bullet format, so achievements like “Conceptualized event themes, produced budgets and timelines, hired vendors and suppliers and designed event spaces for 50+ events annually” stand out to the hiring managers. In the resume skills section, list relevant skills that match requirements from the specific job post. Along the same lines, you want to feature your highest level of education, such as a Bachelor’s degree in marketing or event coordination, and any specialized training/certifications.
Do I need to include a cover letter for an event coordinator application?
Yes! A cover letter is a great opportunity to expand on the information presented on your resume and explain your event coordination experience and skills in further detail. A cover letter addressed directly to the hiring manager, recruiter or prospective employer serves as a glimpse into your special personality and a more detailed introduction to your event management career, demonstrating why you’re the ideal candidate for the role. Our step-by-step guide shows you exactly how to write a strong cover letter.
What are some of the best resume writing tips?
Here are some of the best resume tips from our Certified Professional Resume Writer:
- Don’t list routine tasks that all event coordinator job candidates will possess.
- Feature measurable achievements such as how many events you planned, number of guests in attendance, etc.
- Use bullet points and short sentences to keep your resume concise and readable.
- Customize your resume for each application so you match the keywords in the event coordinator job description.
- Aim to limit your resume to a single page.
- Proofread your resume before submitting it along with your cover letter and job application.
- Look at event coordinator resume examples for inspiration and wording suggestions.
How do I customize my resume?
To customize your resume for every job search, tailor your resume summary, work experience and skills sections to match the specifics spelled out in the event coordinator job description of the role you are applying for. Make sure to hit on the list of job requirements and qualifications, to ensure the hiring manager sees that you have experience performing the specific skills of the job. Customizing your resume can improve your chances of passing the applicant tracking systems (ATS) set up by prospective employers to select qualified applicants.
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