Personal Assistant Resume Guide For This Year With Examples

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Personal Assistant Resume Guide

Being a personal or executive assistant, you step into a number of career tracks and excel at handling tasks such as scheduling appointments, administrative tasks, event planning, organizing a filing system, and possibly making travel arrangements.

This personal assistant resume writing guide will share how to make the perfect resume, as well as:

  • Job opportunities you can get as an administrative assistant during the job application process
  • What job requirements to keep in mind that hiring recruiters are looking for in a personal assistant resume for an assistant position
  • How to effectively present your experiences, skills, work experience, and certifications in your resume 
  • The do's and don'ts for a personal assistant resume
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Job Opportunities as a Personal Assistant

Personal Assistant job seekers can branch out into a number of career paths, such as:

  • Personal/Executive Assistant to CEO
  • Executive Assistant
  • Chief of Staff
  • Company Secretary
  • Private Personal Assistant
  • Celebrity Personal Assistant
  • Case Manager
  • Entry-level Secretary
  • Office Assistant
  • Office Manager

Structure of a Personal Assistant Resume

During the applicant tracking system and hiring process to add staff as administrative support, the hiring faculty will look at your skills, work experience, certifications, and various other elements in the job description to see if you are a good fit for the company.
 
Header 
 
The header should contain your full name, address, occupation, and contact information, such as your email and phone number. If you have a LinkedIn profile link, then this is also a good place to add it.
 
Resume summary or objective
 
The resume summary for a professional resume should refer specifically to past experiences, achievements, hard and soft skills and include a brief educational history. For a resume objective, focus on communicating your career goals and long-term vision.
 
Skills
 
Besides time management and problem-solving skills, your resume should also include skills such as:

  • Interpersonal communication skills
  • Software knowledge such as Microsoft Office, social media, and PowerPoint
  • Detail-oriented
  • Multi-tasking
  • Project management
  • Managing itineraries, scheduling meetings, and taking phone calls. 

To see how these skill sets (and others) are presented, use these three assistant resume template formats.

 
Work experience 
 
Include professional experience details and any relevant work history here with the employer’s name followed by the location and dates of employment. You can also include duties such as coordinating travel arrangements, taking dictations in meetings, and other business administration skills.
 
Education
 
Feature your highest education credential, whether it’s a high school diploma or college degree.
 
Certifications
 
Show all of your certifications as they prove that you have gained knowledge and have developed skills as a personal assistant. Write them by name and add additional details, such as the name of the certifying body and location. Some examples of certifications are the Certified Management Accountant (CMA) certification and the Certified Medical Office Manager (CMOM).


Do’s and Don’ts for a Personal Assistant Resume

Do’s:

  • Keep your personal assistant resume in an easily readable yet consistent format. 
  • Create action-oriented and strong statements about you as an assistant (e.g., “Managed scheduling and meeting preparation for an office of 500 employees”). 
  • Show how you’ve used your most relevant and important skills in your work history section by featuring noteworthy accomplishments. 
  • Make your writing snappy and concise. Instead of writing “Served as a personal assistant at three previous jobs,” you can shorten the phrase to “Three-time personal assistant.”

Don’ts:

  • Put misleading information regarding your abilities or skills. 
  • Make claims that are too general or lack strong examples. 
  • Include generic summary statements. Most of these summaries are not read by employers. 
  • Make your resume longer than two pages.


FAQ: Personal Assistant Resumes

Q: Is it acceptable to use resume templates?

Yes, use a helpful resume builder tool from ResumeHelp, where you’ll find plenty of resume templates, samples, examples, and more. You can write a great resume in just a few minutes and adjust it to fit any copywriting job description.

Q: What is the most important thing for a personal assistant to do?

A personal assistant handles a number of tasks such as scheduling appointments, chores, correspondence, professional setting, and travel management. Their job varies depending on the employer one is working for and what type of industry they’re in.

Q: What should a personal assistant do to prepare for an interview?

Here are some tips to prepare for a personal assistant interview:

  • Research the questions that can be asked in the interview and prepare yourself to answer them.
  • Boost your confidence level by remaining calm with breathing exercises and other techniques.
  • Talk in a natural way when you are being interviewed.
  • Keep moderate eye contact throughout the interview.
  • Satisfy the interviewer by answering their questions in a clear, concise, and informative way.
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